Information and terms for invoicing

Organisational number

The invoice should be issued from the same organisational number as listed in the PO. If the invoices are to be paid to a factoring company, or another company within the same Group, this must be clearly stated at the invoice.

Terms of Payment

According to purchase order (PO)

PO number

• The invoice must include a valid PO number issued by AkerBP
• Invoiced PO line items should agree with the issued PO
• The invoiced amount shall not exceed the corresponding amount on the PO

Guidelines for receipt of invoice

• Hard copy invoices are not accepted

• EHF format (preferred format)
  • The field Order Reference (Invoice/cac:OrderReference/cbc:ID in the XML file) shall be listed with a valid PO number provided by Aker BP. Please contact your IT-support/EHF-portal provider regarding any questions related to the input for the xml file.
    • PO must be listed in one of the five below formats:
      1. PO-xxxxxx
      2. SO-xxxxxx
      3. 42xxxxxxxx
      4. 45xxxxxxxx
      5. 47xxxxxxxx
• PDF format
  • Invoices in PDF format to be sent to invoice@akerbp.com
  • There shall only be one invoice attached per mail
  • Invoice and attachments must be merged into one PDF file
  • Route to:

Aker BP ASA
Accounts Payable
Postboks 480 Sentrum
4002 Stavanger

• If the claim is transferred to a third party, any third party shall also follow these requirements

 

Credit note

• Credit note must include a PO number issued by AkerBP
• Should refer to the credited invoice
• If the credit note is a partly credit only, it must also refer to the correct line item on PO
• Reason for the credit should be included on invoice

 

KID

• Invoices shall only be issued with KID number if the vendor has a KID agreement with the bank
• Credit notes not shall not be issued with a KID number

Point of contact – AP Team

All questions related to invoices should be sent to Invoice.questions@akerbp.com

Invoices that not adhere to the above requirements will be rejected.